Medicare Blog

how long should agents keep medicare enrollment forms

by Akeem O'Keefe Published 2 years ago Updated 1 year ago

How long does the Medicare enrollment period last?

May 28, 2019 · Assuming you don’t qualify for automatic enrollment, the first opportunity you have to enroll in Original Medicare is typically during your seven-month Initial Enrollment Period, which generally begins three months before you turn 65, includes your birthday month, and ends three months after the month you turn 65.

How long should I keep the Medicare summary notices I receive?

May 06, 2021 · Your situation: Medicare enrollment period: You’re eligible for Medicare because you turn age 65 : Initial Enrollment Period: the 7-month period that begins 3 months before your birthday month, includes your birthday month, and ends 3 months after your birthday month.

When do you become eligible for Medicare?

Mar 12, 2012 · You should keep summary notices until the executor of the person’s estate files the final accounting with the county’s Register of Wills. The deadline for this is generally two years after the person’s death.

Can I enroll in Medicare outside of the regular enrollment period?

Medicare Summary Notices should be kept until the bill is paid in full by both Medicare and the senior. (They said they can replace statements easily; however, they suggest that depending on each person's case, medical files should be retained for 1-3 years.)Apr 12, 2013

Do I Need Medicare Enrollment Forms For Original Medicare, Part A and Part B?

You might not need to worry about enrolling in Original Medicare (Part A and Part B). Many people are automatically enrolled in Medicare Part A (ho...

Do I Need An Application Form For Signing Up For Medicare Advantage?

If you’d like, you may be able enroll in Medicare Advantage (Medicare Part C) as an alternative way to get your Original Medicare, Part A and Part...

Do I Need An Application Form For Medicare Part D Prescription Drug Coverage?

Since Original Medicare, Part A and Part B, includes only limited prescription drug coverage, many beneficiaries sign up for Medicare prescription...

How long does Medicare enrollment last?

You’re eligible for Medicare because you turn age 65. Initial Enrollment Period: the 7-month period that begins 3 months before your birthday month, includes your birthday month, and ends 3 months after your birthday month.

When is the enrollment period for Medicare?

Drop your Medicare Advantage plan and return to Original Medicare. Drop your stand-alone Medicare prescription drug plan. Annual Enrollment Period: October 15 – December 7 each year.

How to switch Medicare Advantage plans?

Medicare enrollment: switching Medicare Advantage plans 1 Change from one Medicare Advantage plan to another. 2 Disenroll from your Medicare Advantage plan. 3 Pick up a stand-alone Medicare Part D prescription drug plan. You can only do this during this period if you disenroll from a Medicare Advantage plan.

Can you change your Medicare coverage?

When you enroll in Medicare, you have a choice of how you receive your Medicare benefits. You can also make changes in your Medicare coverage. It’s important to understand the Medicare enrollment periods, when they happen, and how you can use them.

What is Medicare Part C?

Medicare Part C is Medicare Advantage. Medicare Part D is prescription drug coverage. You want to do any of these…. Medicare Advantage and Medicare prescription drug plan enrollment period. Sign up for a Medicare Advantage plan. Switch from one Medicare Advantage plan to another.

What is scope of appointment?

Scope of Appointment. Scope of Appointment means just what it says. It’s a form outlining exactly what you’ll be presenting to a client during a meeting. The SOA ensures that potential enrollees will not be pitched plans other than those they originally requested.

What is marketing material?

Marketing materials contain some plan-specific information, such as benefits, premiums, and comparisons to other plans. Marketing materials are subject to CMS review, whereas non-marketing materials are not. During presentations, you should never attempt to mislead your clients, willingly or unwillingly.

What is a consumer facing website?

Consumer-facing websites that promote a specific carrier or a group of carriers’ Medicare Advantage or Part D products must be submitted to CMS for approval . This is typically accomplished through the carriers. You may refer to the specific carrier’s policy regarding website review.

Do you have to submit a copy of a lease agreement for PT/OT?

If any of the responses to the listed questions is “yes”, then you must submit a copy of the lease agreement that gives the group exclusive use of the facility for PT/OT services.

What is an organization or individual?

An organization or individual is the owner of a whole or part interest in any mortgage, deed of trust, note, or other obligation secured (in whole or in part) by the provider or any of the property or assets of the provider; and

What is the purpose of pre-enrollment materials?

While pre-enrollment materials contain helpful information, they are plan-specific, meaning they can only cover one plan at a time. Get to know your clients so you can determine ahead of time what may be a good choice for them, but still lay out all the options.

When does AEP start?

AEP may not start until October 15, but there is still much to do before that date rolls around. Do your research and stay up to date with your sales market. An agent who is knowledgeable about plan offerings and goes above and beyond for their clients is sure to have a successful AEP!

Important Medicare Guidelines Update

Permission to Contact

  • Every interaction with a potential client has a starting point. Due to a change reflected in the 2019 MCMG and now in the Medicare Advantage & Part D Communication Requirements, agents are permitted to make unsolicited direct contact with potential enrollees via email. However, the email must have an opt-out option in order to remain compliant. Additionally, the content of any unsoli…
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Scope of Appointment

  • Scope of Appointment means just what it says. It’s a form outlining exactly what you’ll be presenting to a client during a meeting. The SOA ensures that potential enrollees will not be pitched plans other than those they originally requested. In 2018, the Centers for Medicare and Medicaid Services (CMS) removed the requirement for SOAs to be recorded 48 hours in advanc…
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Marketing Rules

  • CMS also regulates marketing and plan presentations, including when you’re allowed to market, and how you market. Agents must wait until October 1 to begin marketing next year’s plans to potential beneficiaries and cannot enroll members until October 15. In the CMS MA & Part D Communication Requirements, CMS differentiates between materials that ar...
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Events & Appointments

  • The types of presentations you host throughout the year typically fall under one of three categories; educational events, sales events, and individual appointments. Educational events must be advertised as such and be designed to inform Medicare beneficiaries about the parts of Medicare in general. When holding an educational event, you: MAY: 1. Distribute educational ma…
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Secret Shoppers

  • Staying compliant should be a year-long objective for every agent. Annual Enrollment is the culmination of revised CMS Medicare Advantage & Part D Communication Requirements, new 2022 plans, and all kinds of potential enrollees, some of which could be secret shoppers. CMS secret shoppers measure quality of service and compliance with Medicare regulations as a way …
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Websites

  • Consumer-facing websites that promote a specific carrier or a group of carriers’ Medicare Advantage or Part D products must be submitted to CMS for approval. This is typically accomplished through the carriers. You may refer to the specific carrier’s policy regarding website review. CMS has increasingly cracked down on websites in recent years, so it’s important to be s…
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